How Project Management Software Helps Managers Plan and Organize

Construction Project Management Software. The name itself makes it sound like a self-explanatory concept: You download the software, you input your project data, and Voila – managing your construction projects just got easier! 

But exactly how does project management software help builders and contractors like you manage projects more efficiently? How does it help you plan better and stay organized so that you can do your job more successfully? Take it from us – the #1 project management solution for construction professionals since 1999 – it takes your consistency and commitment paired with a software that can handle everything from daily logging to financial data to create more success for your business.

In this article, we’ll tell you all the ins and outs of how project management software helps you plan, manage, and execute projects from start to finish without the extra stress and overwhelm.

Here’s What Your Job Looks Like Without Construction Management Software: Disorganized & Overwhelmed!

Before we go over exactly how construction project management software helps you manage projects more efficiently, let’s look at how much harder your job is without the help of construction management software:

Disorganized Documents & Contracts

When you don’t have a centralized place to keep important documents like contracts, project photos, change order approvals, client selections, RFIs, submittals, and other types of project files, you waste more of your time and money. 

Instead of knowing exactly where something is located in a project management software, you might spend hours hunting down documents that could be anywhere – in a random folder on your Drive, on your desk somewhere among a bunch of other documents you have to search through, or anywhere else other than in your hand where you need it to be!

Missed Opportunities & Lost Jobs

Without a good project management software that can handle lead management, you’re more likely to lose opportunities which ultimately hurts your bottom line. 

If you don’t have a system that allows you to view all leads and their respective stages in the lead cycle, you may fail to follow-up with them and opportunities go down the drain. Plus, when you can’t keep up with important lead information like call logs, project details, and even basic things like contact info, you lose even more opportunities and money than you should be.

Missed Deadlines During Project Execution

Missing important deadlines like schedule tasks, predecessor tasks, change order approvals, purchase orders, and other essential project items means costly project delays and damaged credibility for your construction business.

Without a project management system that can help you manage upcoming and past-due deadlines, hold responsible parties accountable for overdue items, and make sure project delays don’t derail your overall schedule, your construction business is less likely to thrive.

Important Things Slip Through the Cracks

If you don’t have reliable, robust project management software that can keep up with every project task and event, it’s easy for important things to slip through the cracks during the construction process. 

Things like budget overruns, scope creep, miscommunication about crucial details, unaddressed change orders that build up, leads that never get contacted, and more, can lead to your business losing money and business.

Overwhelm & Stress from Dealing with Costly Mistakes

The costly mistakes that result from the lack of a quality project management system can leave you stressed out and overwhelmed when you’re trying to resolve them.

Dealing with the budget overruns, schedule slippage, potential legal issues, miscommunication, financial errors, and everything else that comes with poor project management just leads to more work you must do to clean up the mess and more lost time.

How Construction Management Software Helps You Plan, Manage, & Execute Projects More Efficiently

So you want to know exactly how project management software can help you manage construction projects more efficiently and successfully?

Track Finances from Project Start to Finish

Project management software with robust financial tracking features can ensure you know exactly what money is coming in and what’s going out during every phase of a project.

Financial reports and job costing tools keep you in the know about project finances from start to finish so that you can get control of things before you go over budget and cost your business profits.

🚀 ConstructionOnline offers robust construction financial tools so that you can keep track of project finances with ease. This includes tools like financial dashboards, comprehensive reports, budget overrun warnings, and more. Want to learn more about our financial, estimating, and job costing tools? Click the button below to schedule a demo with a product specialist:

Keep All Important Documents & Files Organized

Project management software allows you to keep important documents in one place so you don’t waste precious time hunting things down in multiple, scattered locations.

No more wondering where this contract is, which bid is in which folder on your computer, or who has that one change order approval contract you’ve been waiting for. With construction project management software that includes file and document storage, everything you need is in a centralized place and can be accessed by the people who need to see it.

Nurture Leads Into Clients

A good project management software doesn’t stop at managing ongoing projects: it also helps you manage leads and opportunities before they turn into clients and paying jobs.

Construction project management systems like ConstructionOnline have CRM and sales tools that can display and organize all leads and their respective stages in the lead cycle, track various bids, and seamlessly turn opportunities into projects once a lead turns into a client project. You can also do important lead nurture tasks like document call logs, project details, lead contact info, and the dates those leads were last contacted so you always know who you need to contact in the near future.

Create Proposals & Bids That Win More Jobs

With software that can handle the preconstruction phase of project management including proposal creation and bid tracking, you set yourself up for success during project execution. 

When your potential clients can easily understand a well-organized proposal and bid details, you establish trust with them so they are more willing to hire you above your competitors.

🚀 Construction management software like ConstructionOnline has bid tracking and proposal creation tools that will set you apart from the competition. We even simplify the signing process with Docusign eSignatures so that you don’t have to wait around for clients to sign physical documents. Want to learn more about our software? Click the button below to schedule a demo with a product specialist:

Accurately Create Budgets & Schedules Before Project Start

With a good construction management software that can accurately create project budgets and schedules before you break ground, you establish trust with clients and set clear expectations for your team and stakeholders so that you can deliver successful projects every time.

Construction management software gives you the tools to start every project off with a detailed budget and schedule so there are little to no costly surprises during project execution.

Efficiently Manage Day-to-Day Project Execution

The main purpose of project management software is to help you efficiently manage the day-to-day tasks in construction projects, and with a software that’s built to handle daily tasks like project logging, change orders, purchase orders, client selections, to do lists, job costing, rescheduling, delays, and everything in between, you will be more prepared to deliver successful projects for your clients every time.

A good project management software is the difference between project happenings that consistently slip through the cracks causing more chaos, lost time, and lost money down the road and having your finger on the pulse of everything going on so that nothing slips past you and your team.

Conclusion: It's Time to Make the Investment in Project Management Software!

When it comes to construction project management, you get what you pay for. That means not investing in a quality construction management software makes your business more likely to lose money, clients, credibility, and time, while deciding to invest in software sets your business up to succeed:

Exceptional project management software helps your business:

• Track finances and profitability during every stage of a project so you know where you’re making or losing money
• Stay organized when it comes to the hundreds – sometimes thousands – of documents, photos, permits, certificates, and other files that construction projects require
• Win more jobs in the crucial preconstruction phase when tracking and nurturing leads, and creating proposals and bids
• Create accurate plans and budgets during the planning phase so you can start projects off on the right foot and instill trust in your potential clients
• Manage the day to day aspect of construction projects so you are always in the know about important happenings, schedule tasks, overdue items, things that need attention, etc.

If you’re still on the fence about investing in a software build to help you manage construction projects more efficiently and successfully, it’s safe to say you should consider adopting construction management software into your business for increased profitability, productivity, and efficiency.

If you’re a construction professional who’s looking for a project management software than can do all of the above plus so much more, click the button below to schedule your free demo of ConstructionOnline, the #1 solution for 950,000+ construction professional worldwide: